Purpose: To build trust, set clear expectations, and strengthen family engagement in the tutoring program, this checklist outlines the essential components to include in an introductory statement sent home to families. Use this checklist to craft a comprehensive, transparent communication that supports strong family partnerships.
Part 1: Overview of the Tutoring Program
- Program Overview
- Does your program include a mission statement? A Diversity, Equity, and Inclusion statement to include? A vision and values statement?
- Target: What purpose does the tutoring program serve?
- Is the program meant to help students catch up to grade level, accelerate learning for all students, or raise students’ grades?
- Setting: Where does tutoring take place?
- In-School? After or Outside of School?
- Is the Student-Tutor Ratio One-on-One or Small Groups?
- Subject Area: What is the student being tutored in?
- Math? ELA? Another subject area?
- Tutors: Who is doing the tutoring?
- Where do the tutors come from? What are their backgrounds?
- What education do tutors have? What are their certifications?
- Delivery Mode: How will tutoring be conducted?
- Will tutoring be in person or virtual?
- Is there a blended learning component?
- Dosage: How often will tutoring take place?
- Is the number of sessions fixed or flexible? Is there a maximum/minimum time requirement?
- Safety: How does the program ensure the students’ safety?
- How will students stay safe and families keep in touch?
- How do families get in contact with the program in the future? With the students’ tutor?
- Who manages the tutors? How do families contact that person?
- How do families communicate a concern about a tutor or tutoring session?
- How are tutors background-checked? What requirements must they meet?
- What safety measures are there during tutoring sessions?
- Are virtual sessions recorded? Are there school-approved faculty members in the classroom?