Purpose: Educators are an essential part of an effective tutoring program. See the guidelines and resources below to support strong educator collaboration:
- Engaging Educators to Design Program Purpose and Vision
- Facilitating Communication Between Educators and School Leaders
- Supporting and Recognizing Teachers and School Leaders
- Fostering Collaboration between Teachers and Tutors
| Engaging Educators to Design Program Purpose and Vision | |
Use these guidelines to build educator buy-in by aligning and engaging teachers and school leaders in the program's purpose:
| |
| Key Recommendation | Corresponding Resource |
| Inform and invest school leaders and teachers in high-impact tutoring. District leaders can build understanding and buy-in by highlighting key elements such as strong tutor-student relationships, alignment with the curriculum, and structured, consistent implementation. Additionally, this resource helps address common questions or misconceptions, equipping school leaders and teachers with the knowledge and confidence to prioritize high-impact tutoring as a powerful instructional strategy. | Reading: FAQS on High-Impact Tutoring for Educators Reading: Talking Points |
| Customize a letter using district or school branding to invite teachers and school leaders to participate in program design or refinement. Even for existing programs, it’s never too late to seek their input to strengthen alignment and effectiveness. | Template: Invitation to Co-Design the High-Impact Tutoring Program with Teachers and Leaders |
| Guide a kickoff meeting with school leaders and teachers on tutoring program implementation. Focus on aligning program goals with school priorities, establishing clear roles, and planning logistics like scheduling and resource needs. | Template: Teachers and School Leaders High-Impact Tutoring Kickoff Meeting Agenda |
| Create structured, supportive communication presentations to ensure alignment and success in tutoring programs. The example from Guilford County Public Schools serves as a model to craft personalized, clear, and effective communications for teachers and school leaders. The Teacher of Record presentation example outlines essential roles and responsibilities for engaging tutors, maintaining schedules, and supporting student outcomes. At the same time, the one-pager for staff provides actionable guidance on establishing collaboration between teachers, liaisons, and tutors. | Example: Guilford County Public Schools |
| Facilitating Communication Between Educators and School Leaders | |
Use these guidelines to ensure effective ongoing communication and continuous improvement:
| |
| Key Recommendation | Corresponding Resource |
| Facilitate ongoing collaboration meetings with school leaders on implementing the tutoring program. The agenda is designed to leverage feedback from teachers and leaders, evaluate program metrics, address challenges, and collaboratively plan the next steps. Focus areas include aligning tutoring strategies with instructional goals, refining communication, and ensuring actionable solutions to enhance program impact. | Template: Sample Agenda for Ongoing School Leader Collaboration Meetings |
| Collect teacher feedback on the tutoring program and how it aids student learning and fits with teaching. Their answers will assess how well the program focuses on critical skills, uses data, and fosters collaboration, which can guide improvements. | Template: Teacher Feedback Form: High-Impact Tutoring Program |
| Gather school leaders’ feedback on how the tutoring program improves academic priorities and student outcomes. They’ll let you know if the program is worth your time, where to improve, and whether it supports your school’s mission and vision. | Template: School Leader Feedback Form: High-Impact Tutoring Program |
| Supporting and Recognizing Teachers and School Leaders | |
| |
| Key Recommendation | Corresponding Resource |
| Provide training around effective practices of a high-impact tutoring program. Access example training geared towards school leaders through our Tutor Training Toolkit. You can filter by audience to see examples of training provided to teachers and school leaders in other districts. | Toolkit: Teacher and School Leader Training |
| Share curated resources that help teachers integrate tutoring effectively into their instruction. The template includes sections for descriptions, usage guidance, access details, and opportunities for professional learning. These resources aim to enhance alignment with classroom standards, improve collaboration, and maximize student outcomes. | Template: High-Impact Tutoring Resource Sharing |
| Craft personalized messages recognizing teachers’ or leaders’ contributions to the tutoring program. Highlight specific feedback, collaborative efforts, and measurable impacts on student outcomes. This thoughtful communication helps celebrate their dedication while encouraging ongoing collaboration and sharing of ideas. | Template: Recognizing Teacher's or Leader's Contributions to the High-Impact Tutoring Program Email |
| Fostering Collaboration between Teachers and Tutors | |
Use these guidelines to foster collaboration between teachers and tutors:
| |
| Key Recommendation | Corresponding Resource |
| Guide kickoff meetings between teachers and tutors to establish effective communication protocols and support student success. Focus on aligning tutoring sessions with classroom instruction, sharing critical student information, and creating transparent collaboration practices. Prioritizing curriculum alignment, defining roles, and planning logistics like scheduling and resource allocation will ensure a smooth implementation and foster ongoing collaboration. | Template: Teacher/Tutor High-Impact Tutoring Kickoff Meeting Agenda |
| Enhance collaboration between teachers and tutors and ensure consistent support for student success. Establish clear and regular channels for sharing updates, solving problems, and refining strategies. This tool emphasizes a flexible blend of asynchronous updates and real-time communication, allowing programs to balance the benefits of collaboration with time constraints. By aligning tutoring efforts with classroom instruction and program objectives, this framework ensures that the tutoring experience is impactful, efficient, and tailored to student needs. | Checklist: Teacher/Tutor High-Impact Tutoring Communication |