Ongoing Tutor Training, Supervision, and Support Checklist

Typically, programs have a mix of individualized support through coaching and supervisions and group-based training and development. 

• For Individualized Support (Coaching and Supervision)
  Select a model that aligns with tutor experience levels, program needs, and delivery modality.
  • Heavy Oversight with Individual Coaching: Ideal for less experienced tutors who need frequent, structured feedback.
  • Daily Oversight from School Faculty: Suitable for experienced tutors using a structured curriculum, with onsite staff providing daily support.
  • Virtual Oversight and Support: Effective for hybrid or online programs, using session recordings or live observations for feedback.
  • Light Oversight with Peer Support: Best for skilled tutors, fostering a strong tutor community through mentoring, collaboration, and problem-solving.
• Group-Based Training and Development
  • Ongoing Training Cadence: Conduct monthly or quarterly sessions to improve tutor skills and share program updates.
  • Team Meetings and Peer Collaboration: Create organized meeting spaces where tutors can communicate their difficulties, share effective practices, and reflect on student progress.
  • Refresher Training and Policy Updates: Ensure tutors stay up-to-date on effective practices, new instructional strategies, and program expectations.

• Refresh and Deepen Knowledge
  • Reinforce pre-service training concepts.
  • Introduce advanced techniques based on tutor progress.
  • Provide specialized training on emerging trends (e.g., trauma-informed practices, data-driven instruction).
• Incorporate Peer Learning
  • Organize group sessions where tutors share experiences and problem-solve together.
  • Create professional learning communities (PLCs) for ongoing knowledge exchange.
• Use Data to Inform Training
  • Analyze student outcomes to identify patterns in tutor practices.
  • Offer targeted training on remediation techniques and addressing student misconceptions.

• Observation and Feedback Cycles
  • Conduct regular tutor observations with structured debriefs.
  • Provide actionable feedback tied to program expectations.
  • Use rubrics or fidelity checklists to ensure standardized feedback.
• Goal Setting and Reflection
  • Encourage tutors to set individualized performance goals.
  • Incorporate self-reflection opportunities in coaching cycles.
  • Provide social-emotional support as part of professional development.

• Gather and Act on Feedback
  • Collect input from tutors, teachers, administrators, and families.
  • Use feedback to adjust training and supervision models.
• Encourage Tutor Leadership
  • Allow tutors to propose training topics or lead professional learning sessions.
  • Build ownership by integrating their insights into program decisions.

• Flexible Training Formats
  • In-person workshops, online modules, and consultant-led sessions.
  • Offer peer-led learning spaces supported by staff.
• Asynchronous and On-Demand Learning
  • Provide recorded training sessions, guides, and self-paced learning modules.
  • Ensure access to reference materials for ongoing learning.

• Evaluate Effectiveness
  • Use student progress data and tutor performance metrics to measure impact.
  • Track tutor engagement and effectiveness through training participation and performance reviews.
• Iterate and Adapt
  • Continuously refine training topics based on observations and stakeholder feedback.
  • Adjust support structures as the program evolves to meet changing needs.