6.3 Engaging School Teams and Teachers

High-impact tutoring programs that actively engage teachers and school leaders strengthen coordination, enhance program relevance, and drive better student outcomes. Strong partnerships require two-way, asset-based communication that is clear, consistent, and focused on students’ individual needs. Section 6.3 covers stakeholder engagement, strategic communication practices, and embedding tutoring into the broader school community.

	Before You Begin
	Ensure the tutoring program has a coherent vision before engaging school teams and teachers.

Planning for Strategic Stakeholder Engagement
Key Recommendations	Corresponding Resources
Identify key stakeholders (e.g., students, teachers, administrators) based on the tutoring program’s design. Use asset-based communication to highlight the strengths and opportunities of the program.	Template: Communication Plan for Stakeholder Engagement around a High-Impact Tutoring Program (Word Document Available)
Tailor strategies to each stakeholder to foster collaboration and gather feedback.
Strategically time outreach to have maximum impact, such as before launches or budget meetings.
Maintain consistent communication to share progress, celebrate success, and seek feedback.	Template: Align Understanding with Students’ Academic Progress

Implementing Stakeholder Engagement
Key Recommendations	Corresponding Resources
Facilitate kickoff conversations with stakeholders (e.g., teachers and administrators) to introduce the program, logistics, and expectations, answer questions, and align on roles.	Template: District/Provider Kickoff Meeting Agenda (PDF Available) Template: School/Provider Kickoff Meeting Agenda (PDF Available ) Template: School/Provider Ongoing Data Meeting Agenda (PDF Available)
Set joint goals with stakeholders and establish a system for regular progress updates.
Ensure stakeholders understand expectations and participation requirements, and secure their active agreements.	Website: High-Impact Tutoring Frequently Asked Questions (FAQs) For Educators Website: High-Impact Tutoring Talking Points
Establish communication channels between tutors and stakeholders to support collaboration, report progress, and maintain alignment with school-wide goals.	Template: Communication Plan for Stakeholder Engagement around a High-Impact Tutoring Program (Word Document Available)
Collect and act on feedback from administrators, teachers, and students to improve program effectiveness. Share updates on actions taken.
Collaborate with teachers to align tutoring sessions with classroom priorities, using teacher input to address student needs.	Toolkit: Foster Collaboration with Educators

	Planning for the Long Term
	Establish end-of-year outcomes with a shared vision and clear goals. Regular student progress checks throughout the year ensure the partnership stays on track, with adjustments made as needed.

Tutoring Quality Standards and Self-Assessment Indicators
Take the free, 15-minute, and research-based Tutoring Organization Self-Assessment. This subsection addresses these tutoring quality standards and Self-Assessment indicators.
Learning Integration School and Teacher Engagement	The program regularly engages with school leaders and/or teachers regarding instructional alignment and student progress.
4d.1 \| Meetings with key school community members prior to your program beginning to ensure the program is aligned with the school’s instruction 4d.2 \| Regularly scheduled times for the tutors and tutoring program leaders to meet with teachers and school leaders to share and discuss student progress 4d.3 \| Close-out meeting at completion of tutoring program to discuss program's impact and individual student progress

Toolkit for Tutoring Programs